Welcome to the official user guide for the Advertising Installation Order Requisition App, the genuine and free version designed exclusively for Apple products. This comprehensive guide will walk you through every feature and function of the application, ensuring you can efficiently create, manage, and track your advertising installation orders directly from your iPhone or iPad. This app is engineered to streamline the workflow for marketing teams, project managers, and field installation crews, providing a seamless bridge between planning and execution. **Getting Started: Download and Installation** The first step is to download the app from the official Apple App Store. Search for "Advertising Installation Order Requisition" and ensure you are selecting the version published by the official developer to guarantee you are using the genuine, free software. The app is compatible with iPhones and iPads running iOS/iPadOS 15.0 or later. Once downloaded, the app icon will appear on your home screen. Tap to open it. Upon first launch, you will be prompted to grant necessary permissions. These include access to your camera (for capturing site photos), your location (for mapping and site verification), and notifications (for order updates). Granting these permissions is crucial for the full functionality of the app. You will then be guided through a brief registration process where you will create an account using your professional email address and set a secure password. Alternatively, your organization may provide you with login credentials if they are using a centralized system. **Navigating the Dashboard** After logging in, you will be greeted by the main dashboard. This is your central hub. The design is intuitive and follows Apple's Human Interface Guidelines for a clean and user-friendly experience. * **Overview Widgets:** At the top, you will see key summary widgets: "Pending My Approval," "Orders In Progress," and "Completed This Week." These provide a quick, at-a-glance view of your current workload. * **Main Menu:** The bottom of the screen features a persistent navigation bar with five key tabs: **Dashboard**, **Requisitions**, **Create New**, **Map View**, and **Profile**. **Creating a New Installation Requisition** The core function of the app is to create new orders. Tap the "Create New" tab (usually represented by a '+' icon) in the navigation bar. You will now be presented with a multi-step form. It is designed to be filled out sequentially, but you can save a draft at any point if you need to gather more information. 1. **Project Details:** * **Requisition Title:** Enter a clear, descriptive name for the installation (e.g., "Q4 Billboard Launch - Downtown Corner"). * **Client/Project Name:** Select the client or project name from a dropdown list, which is pre-populated by your organization's database. * **Priority Level:** Set the priority as Low, Medium, High, or Critical. This will affect how the order is routed and highlighted for the installation team. * **Campaign Dates:** Input the scheduled start and end dates for the advertising campaign. 2. **Installation Location:** * **Address:** Use the integrated maps to search for and select the installation address. The app will automatically validate the address and fetch coordinates. * **Site Instructions:** Add any specific access instructions, such as "Loading dock on the west side," "Contact building security," or "Parking available after 6 PM." * **Location Photos:** You can either take a new photo using your device's camera or upload an existing one from your library. This is vital for the installation team to understand the site conditions. 3. **Asset Specifications:** * **Asset Type:** Select the type of advertising asset from a predefined list (e.g., Digital Billboard, Poster Frame, Transit Ad, Window Graphic). * **Dimensions:** Input the physical dimensions (width, height, depth) of the asset or the installation space. * **File Attachment:** Attach the final creative file (e.g., a PDF, JPG, or PNG) that needs to be installed. The app integrates with iCloud Drive and other file providers for easy access. * **Material Specifications:** Note any specific material requirements, such as "Vinyl with laminate" or "Illuminated box." 4. **Installation Team & Scheduling:** * **Assigned Vendor/Crew:** Select the preferred installation vendor or internal team from the directory. * **Scheduled Date & Time:** Choose the proposed date and time for the installation. The app will check for potential conflicts if your organization uses a shared calendar. * **Estimated Duration:** Input the estimated time required to complete the job. 5. **Final Review and Submission:** * Review all entered information carefully. The app will highlight any missing mandatory fields. * Once satisfied, tap "Submit Requisition." The order is now officially created and will enter the workflow. **Managing Your Requisitions** The "Requisitions" tab is your master list for all orders. You can filter this list by status: * **Draft:** Orders you have started but not submitted. * **Submitted & Pending Approval:** Orders waiting for managerial sign-off. * **Approved:** Orders that have been approved and are ready for scheduling. * **Assigned:** Orders that have been assigned to an installation crew. * **In Progress:** Orders that the crew has marked as actively being worked on. * **Completed:** Successfully finished installations. * **On Hold/Cancelled:** Orders that have been paused or terminated. Tapping on any requisition in the list will open its detailed view. Here, you can see the entire history of the order, including any comments, status changes, and timestamps. **The Approval Workflow** If your role involves approving orders, you will receive push notifications when a new requisition is submitted for your review. The "Pending My Approval" section on your dashboard will list these orders. Opening an order for approval allows you to: * Review all details and attached files. * **Approve:** The order moves to the next stage (e.g., assigned to a vendor). * **Request Changes:** You can add comments detailing what information is missing or needs correction. The order is then sent back to the creator for amendment. * **Reject:** With a reason, you can reject the requisition entirely. **Map View for Geographic Planning** The "Map View" tab is an incredibly powerful tool for logistics planning. It displays all active and scheduled installations as pins on an interactive map. You can cluster pins to see dense activity areas or tap on individual pins to see a quick summary of the job. This is especially useful for planning efficient routes for installation crews who have multiple jobs in a single day. **Real-Time Updates and Collaboration** The app is built for collaboration. When an installation crew is on-site, they can update the order status in real-time. They can: * Change the status to "In Progress." * Add new photos from the site, showing work-in-progress or completed installations. * Leave comments about any issues encountered or to confirm completion. * Add a digital signature from a site representative upon completion. You will receive push notifications for all these updates, keeping you informed without the need for constant phone calls or emails. **Profile and Account Management** The "Profile" tab is where you can manage your personal account settings. Here you can: * Edit your personal information (name, phone number). * Change your password. * Configure your notification preferences. You can choose to be notified for all order updates or only for specific status changes (e.g., only upon completion). * Access the in-app help guide and contact support. * Log out of the application. **Best Practices for Optimal Use** * **Be Specific in Descriptions:** Clear site instructions and asset specifications prevent misunderstandings and delays. * **Use High-Quality Photos:** Good, well-lit photos help the installation team prepare correctly. * **Leverage the Map:** Before scheduling, use the Map View to geographically group jobs to save time and travel costs. * **Communicate via Comments:** Use the comment thread within each order for all communication related to that job. This creates a transparent and searchable audit trail. * **Enable Notifications:** To stay on top of your orders, do not disable push notifications. **Troubleshooting and Support** If you encounter any issues, the app includes a "Help & Support" section within the Profile tab. Here you will find a FAQ (Frequently Asked Questions) page that addresses common problems. If your issue is not resolved, you can use the integrated form to contact our official support team directly. Please provide as much detail as possible, including your device model and iOS version, to help us assist you faster. By following this guide, you will be able to fully leverage the power of the Advertising Installation Order Requisition App to bring efficiency, clarity, and accountability to your advertising operations. Thank you for choosing our official, genuine, and free application for your Apple device.
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